13 Free Vehicle Log Templates

Download these 13 Free Vehicle Log Templates to help you prepare and maintain your own Vehicle Log quickly and at ease.

When a motor vehicle expenses are being claimed, one strategy for substantiating is to keep up a Car Log. A Car Log is a composed record of your business use of a vehicle over a time of at least twelve constant weeks. A Car Log should contain the overall expense of a car for the business travel of the entire year.

Your employment may require you to use your own private vehicle or car for a scope of business activities; for example going to customer sites, travel between areas, sales calls etc. Then keeping a Car Log can be an incredible approach to guaranty your maximum vehicle or car tax deduction in your tax return. A Car Log document is a basic way to file your business related vehicle expenses; using this log one could save a lot of budget and prove work efficiency.

Vehicle Log Example

A Auto Vehicle Log is a record of the aggregate number of business kilometres you have gone over at least a 12-week time period. All through this 12-week time period, you need to record each business related trip that you make in your car. The genuine business kilometres for the 12 weeks are then separated into the aggregate kilometres went in that 12-week time period along these lines giving a real business use rate.

For example, you have traveled an aggregate of 4,000 kilometres during the last 12-week Car Log period and during that time roughly 50% of your car use was for business purposes then you are being qualified for claiming half of your auto working expenses in your tax return. In this way, if your aggregate vehicle costs for the expense year were roughly $10,000 then you can claim half of your aggregate costs, based on the business to total costs ratio.

Free Vehicle Log Templates

Here are several free Vehicle Log Templates in MS Word and MS Excel to assist you.

Vehicle Maintenance Log Template 01

Download link for this Vehicle Maintenance Log Template 01 in MS Word format,

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Vehicle Maintenance Log Template 02

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Vehicle Maintenance Log Template 03

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Vehicle Maintenance Log Template 04

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Vehicle Maintenance Log Template 05

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Vehicle Maintenance Log Template 06

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Vehicle Maintenance Log Template 07

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There are few things which should be kept in mind before making a Car Log. The Car Log must contain the start and end time period of the journey, the odometer (which is an instrument which is use to quantify the distance traveled by your vehicle) readings at the beginning and end of the journey, the aggregate number of KMs traveled during that period, the aggregate number of KMs went for the business purposes in a similar time period, record of every individual trip, and total KMs traveled.

You can use the records of your Car Log to figure out what rate of all your travel was accomplished for business purposes, include the aggregate costs and loss expenses during that period, and multiply the business travel percentage by the total expenses amount. Compose the sum in the proper claim box on your tax return sheet. Guarantee you keep your Car Log in a protected format and location for no less than five years. You might be approached to give confirmation to your claim or you might be evaluated later on. It likewise helps on the off chance that you have past logbooks while setting up business rates for future logbooks.

Car Log is the most important document for managing the expenses of your vehicle or for differentiating the expenses of your vehicle between your own private usage and business use for the purpose of tax deduction.

Vehicle Maintenance Log Template 08

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Vehicle Maintenance Log Template 09

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Vehicle Maintenance Log Template 10

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Vehicle Maintenance Log Template 11

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Vehicle Maintenance Log Template 12

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Vehicle Maintenance Log Template 13

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The Benefits of Vehicle Log Templates

There are many benefits to using vehicle log templates as a way to record your fleet activities. Whether you’re a small business or a large corporation, the benefits of vehicle log templates go far beyond simply saving time and money. By creating an easily-followed system, you will also be able to provide accurate and organized reporting. When using these types of systems, your reporting can be done in real-time, eliminating delays that stem from simply recording information incorrectly. Moreover, it can be done from anywhere, which makes it easy for your staff to take full advantage of tips and suggestions that crop up throughout the day. As a result, you can spend more time working on the more important aspects of your business, rather than spending valuable time answering questions about today’s fuel prices or complaining about employees who haven’t been working as hard as they should.

In addition to being easily-understood, vehicle log templates allow you to provide an accurate report on any type of vehicle, even if you aren’t sure exactly how it came to be on the lot. For example, if you have a company car and rent it out for lease payments, you can use vehicle log templates to record information about the make, model, and year of each vehicle, along with its estimated mileage. This will allow you to determine which cars and trucks actually end up paying for rent, which ones have higher depreciation rates, and which ones have lower rates. In addition to providing this information quickly and efficiently, you will be able to ensure that you’re not wasting your money by paying for vehicles that aren’t worth very much. In most cases, you can simply return leased vehicles back to the leasing firm, saving you a great deal of money on monthly lease payments.

The benefits of vehicle log templates also extend to keeping track of service and repair history information. In general, it’s a good idea to keep a written log of all of your vehicles’ maintenance activities, although you can’t always keep all of your records on hand at once. If you have a large fleet of vehicles, it can become difficult to keep up with them all and the resulting chaos can lead to missed deadlines and, in some cases, vehicle damage. Vehicle log templates are particularly useful when you need to know what maintenance issues each vehicle is experiencing. By simply copying over a copy of each log page, you’ll be able to quickly identify problems with each vehicle as they happen.

When it comes to tracking maintenance records, though, you don’t always want to rely solely on vehicle log templates to do the job. As your vehicle’s age and your business expands, you may find yourself taking care of more complex log maintenance than you were doing previously. In that case, you should consider hiring a consulting service that can write logs for your entire fleet. That way, you won’t have to worry about remembering to add in specific information or even be bothered with writing up new logs as needed.

Perhaps the biggest benefit of using a vehicle log template is that it can save you a lot of time and energy. Instead of having to figure out complicated dates and maintenance records on your own, you can simply hand over that responsibility to someone else. A consulting company can help you get things done efficiently and in record time. They also provide support in the form of ongoing training to ensure that you and your employees continue to uphold high standards.

Hopefully this short article has given you some good reasons why it’s worth investing in vehicle log templates. There are plenty of different types of templates available, so no matter what you need, you should be able to find one that works well for you. It’s an investment in efficiency, and ultimately, your bottom line. If you’re serious about expanding your business and improving customer service, this is an investment that you shouldn’t neglect making.