In this day and age of computers, Address Lists are of paramount importance. Here are some Address List format guidelines for the one who needs their contacts in a well settled way. If you want to mail somebody, the first thing you need to know is who you want to send the message to, the message itself, and you need an Address List. An Address List is a collection of mail recipients. An Address List can have components like users, groups, contacts, room and equipment resources, and public folders. An Address List makes it easier to find resources and recipients. Address Lists are dynamic. When a new employee joins an organization, their name and address get automatically updated in the Address List.
An Address List must have some important and necessary information about a person. Their name, title or designation, business phone number, location, and email id. Address Lists are found in the active directory. Address Lists can be created online or offline.
Free Address List Templates
Here are 11+ free Address List Templates in MS Excel, MS Word and in PDF Format to let you prepare and print your own Address Book easily.
Download link for this address list template 01,
If you prefer to have a long sheet in list format to input very detailed contact information, then here is one such Address Book Template for your quick assistance.
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Another similar kind of Address List or Address Book as per your requirements of detailed contact information. You can also sort them out by any column as a core feature of MS Excel.
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Here is a wonderful Contact Form to list down very important contact numbers in case of emergency. Usually, you need to print it out and display it on a prominent place for quick access.
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Checkout this MS Excel Address List Template that can enable you to input and store Club Committee Information for quick and immediate contact. You can specify Designation of a Member along with its detailed contact details. You can also include further information with Y/N options.
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If you are dealing with Customers in your Business and want to keep a record of your important customers. Following Customer Contact List Template can help you in such situation so that you can easily contact your customers in case of an urgent need to communicate important information.
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Another simple yet very effective Address List Template to enable you to quickly create an index of your important contacts. It contains key information such as Name, Title, Organisation, Phone (Office & Personal Mobile) along with Email and Office address.
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Another useful Contact List for your quick review and assistance to create your own Address List easily.
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One more detailed Contact List Sheet in MS Excel format to help you create your own Address Book effectively.
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A very simple and Basic Address List Template in MS Word format.
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Address Cards or Contact Cards
Here is a simple yet effective Address Card Template to help you to prepare your own Address Book quickly.
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There are some Address Lists by default (templates). For example, all contacts, all distribution lists, all rooms, all users, default global Address List, and public folders. All contacts include all mail-enabled contacts in an organization. Mail-enabled contacts are those having an external mail id. All distribution lists include mail-enabled groups. For example, mail-enabled security groups, dynamic distribution groups, and normal distribution groups in an organization. Mail-enabled distribution group makes it easier to send a message to all members of that group without having to send an email to each and every member separately. ‘All rooms’ is a collection of all contacts that have been designated to one room by an organization. In a room, a resource can be scheduled by sending the members a meeting request. All users are all the email-enabled users in an organization. All email-enabled users have an external email id. This user is usually outside the exchange organization. Default global Address List consists of mail-enabled users, groups, contacts, or rooms in an organization. Default Address Lists are created during setup. GAL or global Address List comprises all recipients in an exchange organization. Public folders comprise all public folders in an organization. Access permission is given only to certain people.
You can create an Address List for the convenience of the people using it. If all recipients are added in the default Address List, it could get difficult for people to find what they are looking for. This is why customizing an Address List is a good idea. Address Lists can also have sub-categories. These are called hierarchical Address List.
There are some things that need to be kept in mind when it comes to creating Address Lists. Firstly, they shouldn’t be too many in number. Users may get confused about which one they should use. Address Lists should be used for looking for recipients in GAL. An Address List should be named in such a way that the users should be able to tell which recipient types are included in it just by taking a look at it. If an Address List cannot be named appropriately, inform users that they can look up recipients in GAL easily.